Annual Meeting of the Membership Minutes
Callender Lake Property Owners Improvement Association
Saturday, September 8, 2018
The Annual CLPOIA Membership Meeting was called to order by President Rusty Rowe at 3:00 PM in the Callender Lake Community Center with 89 guests in attendance.
The invocation was given by Mr. Rowe. All attendees voiced the Pledge of Allegiance.
Mr. Rowe welcomed all those in attendance. It’s a full house and I’m glad to see everyone here.
Board Members Attendance – Mr. Rowe asked for the board member attendance. Secretary Trisha Kirkes stated that all Board members were present and accounted for at this meeting.
Approval of Agenda. Mr. Rowe asked for a motion to approve the Agenda as published. Ms. Kirkes made a motion to approve the Agenda as published. It was seconded by Director John Harwood. Mr. Rowe asked if there was any discussion. Vice-President Alisa Monroe made a motion to remove Nominations from the floor under new business and add it to the Presidents report. Ms. Kirkes seconded that motion. Mr. Rowe asked for a vote on moving the Nominations from the floor from New Business to the Presidents report. The motion passed. Mr. Rowe reminded the guests in attendance that they were allowed to vote as well at the annual meeting. Ms. Kirkes then made a motion to approve the agenda as amended. It was seconded by Director Paul Jenkins. There being no debate on the motion, a vote was taken and the motion passed unanimously.
President’s Report. Mr. Rowe again stated that this is a great turn out. There is a lot of interest in the newly elected members of the board. Mr. Rowe asked if there were any nominations from the floor at this time. There were no nominations at this time and he then asked if there is anyone present that would like to vote in person at this time. We are going to do this now and please proceed to the back to vote at this time. It was reminded that everyone will be allowed to vote one at a time in the library with the elections committee. We will continue the meeting now and just a reminder that we are going to hold all questions and announcements to be held at the end of the meeting.
Vice President’s Report. Ms. Monroe stated no report.
Secretary’s Report. Ms. Kirkes stated that the minutes from the August 2018 Board meeting were circulated via email and published on the website with copies available in the office as well. If there are no changes or corrections, I move that these minutes be accepted and filed for record. It was seconded by Ms. Monroe. There being no debate on the motion, a vote was taken and the motion passed unanimously.
Treasurer’s Report. Treasurer John Harwood presented the following:
2018 Annual Meeting: Treasurers Report
There are 2 reports available to you at the back table.
At close of business on August 31,2018 we have a total of
* $138,530.82 in Checking account (please remember we have 4 more months Sept.-Dec. to operate)
* $96.83 Petty Cash
* $17,844.52 Equip./Main. Repair
* $5920.40 Resale Shop funds
* $ 766.09 Recreation funds
* $ 2239.78 Fish & Wildlife funds
* $ 165,398.44 Total Fiscal resources
Our next influx of capital will begin in late November with the 2019 Dues statements being mailed.)
The annual Profit and Loss Report for 2017-18.
$155,837.43 in MF Dues and
$+ 33,491.98 in Extra Income and
$ + 4,195.32 in Resale, Recreation and Fish & Wildlife income accounts)
$193,524.73 Total Income
-$205,275.28 Total expenses
$-11,750.55 Net loss for 2017-18 fiscal year (Income vs: Expenses)
There is also the 2018-2019 Budget. This Budget has been reviewed by all Board Members.
ANNUAL STANDING COMMITTEE REPORTS
Recreation. Director Jo Ann Ishmael reported that the Recreation Committee handles the recreational programs and activities for the property owner. Several methods are used to reduce the cost of various Activities. This is accomplished by the committee members doing most of the cooking, by researching and shopping for the lowest price for needed items and by accepting donations at other events (other than Veterans Day). The one and only fundraiser is the Christmas Dinner Party.
The Committee members have sponsored and participated in numerous events this year including:
Served Texas size Breakfast
Veterans Day with Flag raising ceremony and a Luncheon
Christmas Dinner Party
Easter with stuffing 3000 Eggs for the Egg hunt.
Coffee & Donuts
July 4 Land parade and morning refreshment
Meet the Candidates
Thank you to all that have supported us.
Public Areas. Committee Chair Chris Kirkes reported that The Public Areas Committee had a very active year. In addition to the hard work done by Doug Ferris to mow, trim, clean, and maintain our public areas, the committee conducted a very successful Volunteer Day at the Children’s Park. A large number of community members showed up, rolled up their sleeves, and went to work cleaning up trash, trimming tree limbs, raking and burning leaves, and painting the playground equipment. We had a civil protest about our plans to replace the horse swings, led by Dick Bolle, and that resulted in the “Save The Ponies” committee being formed. That committee is working to restore the horse swings to their original glory, and the community is looking forward to seeing the final results. When the ponies are ready to go back into the park, we will host a Volunteer appreciation Day to celebrate their return. Special thanks to all of the community members that came out and pitched in. It is the volunteers in the community that make everything happen, and they should be recognized.
After the Children’s Park was cleaned, the Public Areas Committee worked to make a 20’ X 30’ concrete pavilion with 3 new picnic tables and 3 new barbecue grills. Under the direction of Mark Driver, there is now a small basketball court in the Children’s Park, too. We also replaced the old swings with new ones. If you haven’t been to the park lately, please go take a look. It is fresh and updated, and adds to the beauty of Callender Lake. We encourage people to use the picnic tables and grills after the weather cools down.
The committee has also installed a smaller concrete pavilion at the Fishing Pier Park, and we will soon add another picnic table and barbecue grill there, too. We also enlarged the concrete slab at the Swim Park, as well as poured a new concrete pad for the portable toilet that is at the park every summer. The swim park is also now open for year-around use. Finally, we will be installing park benches in the Children’s Park, Fishing Pier Park, Swim Park, and at the “Y” on Callender Lake Drive and Briar Grove.
Special thanks to all of the members of the Public Areas Committee. Please join me in recognizing Ed Garcia, Matt Palazzetti, Mark Driver, and Wade Bibbee. Finally, special recognition to Dan Peden and Eddie Huston, who handle the day-to-day management of our public areas, as well as Doug Ferris for all of the hard work that he does to make Callender Lake a great place to live.
Community Center. Ms. Kirkes reported that our Community Center has had a smooth year with our aging HVAC unit serving us for another year, and there have been numerous community events and rentals. The Resale Shop Committee graciously replaced the kitchen floor and we appreciate the new improved look. We are fortunate to have a nice community Center and amenity for our property owners.
Beautification. Ms. Kirkes reported that the Beautification committee focused the past few months on replacing infrastructure including replacing two sprinkler controllers, the repair of 4 solenoid valves and the installation of a pressure reducer. The committee is looking forward to continuing to install seasonal plants this fall.
Roads. Mr. Jenkins reported that the Roads Committee had a very exciting and productive 2017-2018 year.
We were able to move from a 5-year Roads Plan to a Plan of Action that allowed us to list out priority items and get them done as soon as possible given available funds.
We also had board approval to cash in our CD and to utilize $55,000 to complete the first 7 items on our Plan of Action. It was the first major outlay for road repairs in a few years, and we were lucky to have received a number of qualified bids and a low-cost option that resulted in some high-quality work. Special thanks goes to Dan Peden and his expertise in securing the bids and overseeing the work done.
Along with the major road repair items, Doug continues to fill potholes and clear debris from the roadways every month.
We are most excited for the upcoming year and hope to be able to cross more items off the Plan of Action list. We appreciate the community understanding how incredibly expensive roads are to fix and maintain, and for being flexible when these major repairs are being made, especially when they are in front of your house!
As we move into 2018-2019 schedule, we are working to add, consider, and prioritize the items on the Plan of Action list. The work is never ending on our roads! One item we have elevated to the top of the list is to address the Dumpster Area and to contract out recovering the area with cost-effective, long-lasting, and dumpster-friendly asphalt millings. In fact, we plan on using more asphalt millings in future road work to allow us to do more with less cost where we can.
Your roads committee for 2018-2019 is Dan Peden – Chairman, Mark Driver, Ed Garcia, Eddie Hueston, Matt Palazzetti and Richard Thompson. We welcome others to consider joining and helping us out!
Architectural Control. Mr. Rowe reported the following for the year review:
The ACC issued 28 Permits for a total of $2100.00.
1 new home permit was issued.
The ACC issued 47 1st Letter Restriction and Permit Violations
The ACC issued 12 2nd Letter Restriction and Permit Violations
The ACC further defined the steel Garage policy that was accepted by the board and published in both the ACC meeting minutes and the BOD meeting minutes.
3 new committee members replaced outgoing members this year: Dwayne Harris, Jim O’Keefe, David Campbell
Ken Petty, Chair
Publicity. Mr. Harwood reported the following:
Ann Faulkner, Chair; Susan Reid, webmaster, Sandy Mittelstet, Beth Wall, & Paul Jenkins, Lake Lines editor, Andy Lutz & John Harwood, Board Liaison.
Susan Reid, reports that our Callenderlake.info Website:
- has had uptime of 99.99% this past year.
- was visited 17,870 times, by 10,833 unique visitors from 10 countries.
- the most popular pages being Real Estate and Lake Lines.
- monthly Board meeting agendas, meeting minutes, financial reports and the Lake Lines are posted on the website.
- Board meeting agendas are posted on the web on Wednesday prior to the meeting, meeting minutes are posted during the week following the meeting, with Lake Lines typically posted by the 1st of the month.
- Our webmaster has noticed numerous properties (homes & lots) for sale around our community that are not listed on the website. Reminder: This is a free service and you may list your property by filling out the Real Estate Listing Form http://www.callenderlake.info/real-estate-listing-form/ on the website.
Several new pages were added to the Callender Lake website:
CLPOIA Meetings, Minutes & Financials (http://www.callenderlake.info/clpoia-membership-meetings/) – an archive of Board Meeting agendas, minutes and financials
CLPOIA Current Board of Directors (http://www.callenderlake.info/clpoia/ ) – names and contact info for the current board members
Current Committees and a Members (http://www.callenderlake.info/committees/) – listing of our committee volunteers, committee chairpersons and Committee Board Liaisons.
The Public Areas Committee Plan of Action (http://www.callenderlake.info/public-areas-plan-of-action/) & Roads Committee Plan of Action (http://www.callenderlake.info/roads-plan-of-action/) were also added.
Banner alerts were added to the website on several occasions warning residents of burn bans and water boil notices etc.
The Email Update List has grown to 284 subscribers with 74 notices sent out this year with an average open rate of only 43%.
Residents not on our email update list may join either by signing up using the form in the sidebar on the Callender Lake website, emailing your request to firstname.lastname@example.org, or contacting the webmaster, Susan Reid at (903) 469-4919.
Sandy Mittelstet continues to post Board agendas and minutes, and monthly meeting notices. She agreed to work with our Office to ensure the handout box at the Information Station has current copies of Lake Lines and the Board Meeting Minutes.
Paul Jenkins, Lake Lines editor, has changed the publication date of the Callender Lake Lines to the first of each month, with the minutes and financial statements published as soon after the monthly meeting as possible.
Beth Wall, who rose to community acclaim as the maker of the “Save the Ponies” signs, has joined the Committee and agreed to take on special projects, the first of which is assembling a gift basket for the Silent Auction Fund Raiser on Sept. 29 & I believe she is the artist for the signs at the Dumpster area increasing interest in the event.
Ann Faulkner posts calendars of events and special notices on the bulletin boards at the Card Reader and the Information Station. This year saw the addition of a sign to notify the community of Town Meetings, of which there were three. The committee’s budget also went to the purchase of 5 signs affirming the CLPOIA’s limited liability to be posted in various locations.
Andy Lutz is still resting on her sales laurels from last year’s directory. Remember that the first copy of our Lake Phone Directory is free to each house hold and additional copies are $5.
Submitted by Ann Faulkner
On behalf of the Publicity Committee,
Audit. Ms. Monroe reported that The Audit Committee consisting of Ann Henson, Greg Bolle, Ann Faulkner and Tilla Strickland performed an audit of the CLPOIA (the “Association”) financial records for the period March 1 to August 31, 2017. Keep in mind that internal auditors are not independent of the group they are auditing, but independence and objectivity are the cornerstones of the standards applied to the audit period.
This type of audit seeks to provide only reasonable assurance that the statements are free from error, encompassing both the financial and the performance related to the financial structure of the entity being audited.
With this in mind, the committee examined the following Association records for the period noted above:
Profit and Loss Statements Employee Wage Journals Check Registers
Bank Statements and Payroll Time Sheets Treasurer Reports
Reconciliations Original Deposits Accounts Receivable
Taxes Accounts Payable Budget Line Items
Additionally, we randomly checked individual registries and folders of Vendors to ensure payments are being done with proper requests and authorization by the Board members. We reviewed, in particular, all payments being made for charges to the credit card. Both of those reviews found no discrepancies.
The review of taxes was limited to the payroll tax forms, as our accountant prepares all tax returns.
Insurance policies were reviewed for this audit period. It is our recommendation that at renewal the insurance policy include the new tractor that was acquired in 2017.
The new tractor was the major acquisition in this audit period. A Board member, and others involved, reviewed several options before settling on the Kubota that was purchased.
The last complete asset inventory was performed in 2012. It is our recommendation that a new inventory be performed and the listing updated.
We reviewed any monies spent on behalf of the three (3) Committees on the Association’s Budget, Fish and Wildlife, Recreation and Resale Shop. The Recreation Committee, as well as the Resale Shop have a separate bank account and those records were provided to us for review. We did not find anything in those expenditures that was outside of the various activities that committee organizes. They are keeping very complete records and should be commended for this.
The Audit chair reviewed and approved the annual budget.
We wish to thank the Board members and Salina (who was exceptionally helpful and cooperative) for their assistance in completing this audit.
Respectfully submitted on behalf of the Committee.
Security and Fire. Director Jeff Smith reported the following:
Gate damage and repair again was the major issue this past year:
Sept. 2017 – Hit twice by tailgaters. Gate out of service 12 days. New steel gate replaced the old aluminum gate. Two insurance claims filed, and payment received.
11/24/17 – Gate damaged and needed to be replaced. Gate out of service 5 days. Insurance claim filed, and payment received.
1/22/18 – Wiring issue – Gate out of service 6 days
2/22/18 – Gate destroyed by tailgater. Ongoing efforts had gate working intermittently from 3/29 thru 4/18. Gate out of service approximately 39 days. Insurance claim filed for damage to gate and additional security service. Payment received. Decision made to replace gate.
5/28 – Broken bolt on old gate. Gate out of service 5 days.
7/3/18 – New barrier gate installed. Intermittent issues after installation.
7/29/18 – Wiring harness failed. Not completely resolved until 8/9. Gate out of service 11 days. Covered under warranty.
Totals for 2017 / 2018:
Total incidents: 8 – same as 2016/2017
Gate out of service days: 78 – 27 more than 2016/2017.
22 days for mechanical issues – 9 days more than 2016/2017
56 days due to damage from gate being hit – 18 days more than 2016/2017
Sept. 2018 – Circuit board failure on 9/4, believed to be due to surge caused from work being done by Century Link. Gate still not operational. A spare circuit board was something that was kept as a spare with the previous gate. With the gate being under warranty, it was something that was overlooked and will be corrected. Prior to the circuit board failure, the barrier arm gate had been working extremely well and I believe (hope) that we will see a reduction in the gate being out of service.
Beyond the gate issues 2017/2018 was a very busy and productive year for the SFC:
New security company – Shepard Security Services replaced Elite Security in July. Post orders and guidelines issued by SFC and scan buttons put in place by Sheppard to monitor patrols done by guards. This month will end the three-month trial period, at which point a decision will be made if we want to continue with their service. The SFC believes that Shepard personnel conduct themselves in a very professional manner and have provided an upgrade to our security.
Gate card audit was started in April and is about 75% complete. Started with 3412 active cards in the system and are now down to 2021.
Some results of the audit were:
Some gate cards that had been turned off years ago in the old Keri System software showed as active in the system.
Cards of former property owners or deceased individuals were still active in the system. Many of these cards were being used by relatives or people who had purchased the property and were given the former owners gate card. For those residents who had cards turned off that were in their possession I apologize and hope that we were able to correct the issue in a timely fashion. The SFC is working on a better process of making sure cards are turned off when a change occurs for the property. The SFC does request that property owners assist in this effort by completing a property transfer and/or gate card transfer form so that we can properly enter card information into the system. And that owners who move, or sell their property return their gate cards to the office.
Numerous call box numbers were removed for abuse of the call box according to the Community Access Policy. Call Box usage has dropped tremendously as a result.
May – 1066
June – 1008
July – 724
August – 658
The amount of traffic into the community has been greatly reduced as has the use of the dumpsters by people coming in from outside the community. A very large thank you to JoAnn Ishmael, Rulaine Harris, Curtis Johnson and Becky Sossamon for their remarkable efforts on the gate card audit and obtaining information on gate usage and misuse.
In conclusion I am pleased to report that this past year has resulted in a very proactive and energized Security and Fire Committee. Under Perry Penn’s chairmanship the committee is working on improving written procedures, gate card procedures, possible curtailments or punishments for tailgating and looking at adding additional cameras to key public areas.
On a personal note I want to thank Joan Baker, John Harwood and JoAnn Ishmael for their service to the community. It has been my pleasure to serve on the board with them.
Fish and Wildlife. Director Matt Palazzetti reported that the Fish and Wildlife Committee had an active year and several dock repairs had to be addressed.
- Early in the year the Children’s Park Dock had to be leveled. The shoreline had eroded under the walk way which caused the walkway to sink. New posts were installed, the walkway was leveled and new hand railings were installed.
- This summer the Boat Ramp dock came apart. Approximately half of the dock was removed and rebuilt.
- A ramp was built at the Fishing Dock that created a better transition from the shoreline to the dock.
- The committee constructed 30 fish structures and installed them in two locations in the lake to help improve fishing.
Sanitation and Pollution. Director Joan Baker reported the following:
Since September, 2017, the Sanitation & Pollution committee has:
- Arranged for the large, bulk dumpsters for six holiday weekends.
- Coordinated with Republic Services Representative for new dumpsters to replace the six dumpsters in disrepair.
Before I leave the board, I would like to thank some very important people who have impacted my job as the Sanitation & Pollution liaison for the past 3 years:
Number one!!! Thank you, Doug, for all the hard work of cleaning up after the careless residents who taxed the limits of the bulk dumpsters and the dump area in general. You are an unsung hero!
To the S & P Committee volunteers, thank you for all you did for our community regarding the dumpsters, garbage pickup and the dumpster area. You made my job as your liaison, virtually stress-free.
To past and present Board members, thank you for being you! I have truly had the pleasure of meeting and working with many motivated, dedicated, intelligent and caring individuals that have come and gone on the Board during my term. In my opinion, the glue that holds them together is their mutual love of Callender Lake! I am proud to call them my friends and I wish them, and the new Board members, good luck in the coming year and beyond!
And last but not least, thank you Callender Lake neighbors for the opportunity to serve as a Board member of this association. Believe me when I say…it has been quite an experience!!
Nominating. Ms. Monroe reported that there is no official report since this is a seasonal committee. However, they will begin this next year looking for candidates willing to volunteer and serve on the board.
Resale Shop. Sara Kessler, Committee Chair, reported that this past year was quite different from previous years for the Resale Shop. Therefore, this is a condensed report. As instructed by CLPOIA’s accountant, the Resale Shop began paying quarterly State Sales Tax in October, 2017. We were also informed that the Board of Directors were to approve how the Resale Shop spends their money. So, with their approval, the Resale Shop donated $500 to the Edom Fire Dept. in October.
Fall weather and fall décor made November.
December- It looked a lot like Christmas at the Resale Shop. The Shop was open December 2 and December 9 for the community’s shopping convenience.
January 2018 – Due to extreme cold the Resale Shop did not open however the Board did approve the Resale Shop to pay $918 to Canton Flooring for new kitchen flooring in the Community Center
February 3 was a normal sales day for the Resale Shop.
March 3 was a beautiful shopping day. Lots of Spring & Easter items were purchased by residents.
April 7 – Again Mother Nature caused us to be closed due to cold & rain.
May- The weather was awesome so we opened both Friday, May 5 & Saturday, May 6. Many residents came, shopped & visited with friends and neighbors.
June – Once again Mother Nature sent a “heat wave” so we did not open
until June 16 for 4 hours with all items at ½ price.
The Resale Shop paid $119 for a new air conditioner for the guard house
July 7 was another ½ price sale.
July 9, a long-time devoted volunteer, Pat Winkler passed away.
Three new volunteers were approved by the Board and added to the Resale Shop Committee. (Gerald Kesler, D’Ann & Ricky Stripling)
August 4 continued the ½ price sale. Only open 4 hours due to heat.
Last Chance ½ price sale held two days, August 31 & September 1. HOT but with many shoppers.
Total Sale proceeds for year – $2,966.70
Total Sales Tax paid for year – $175.00
Resale Shop Balance Today – $6,373.32
The Resale Shop wishes to thank the residents of Callender Lake for their continued support by their generous donations and faithful shopping.
Library. Ms. Ishmael reported that the Committee works regularly to incorporate gently used, purchased and donated, books to the community’s library.
The library is open for use during the Callender Lake office’s regular hours. Patrons may borrow books, books on disc, and DVDs and keep them for as long as they want to without incurring a fine.
A master booklist has been created and is posted in the library. Patrons can check the list to easily determine if the library has a particular book. The list also helps committee members screen for duplications.
We look forward to growing the DVD selection of the library and communicating with the community on a regular basis about new things the library has to offer.
Special thanks to Elain Giles and Kathy Petty for all their work in keeping returned items re-shelved!
Dam. Mr. Palazzetti reported that the Dam Committee had a busy year. The Dam Committee’s main task is to address TCEQ inspection comments in order to keep the dam in compliance with State regulations. Tasks performed include the following:
- Performed monthly inspections of the dam and documented findings.
- Contracted a landscape company to mow the dam and remove small trees from the toe of the dam.
- Removed vegetation from the dam outlet flume ad from the inlet spillway structure.
- Contracted a diver to inspect the canal gate and lake bottom around the canal gate before attempting to exercise the canal gate. We found a buildup of sediment that must be removed before the canal gate can be exercised.
- Began creation of a new Emergency Action Plan. The activities included contacting Henderson County and Van Zandt County Offices of Emergency Management to verify their requirements and contacting. Velvin & Weeks for guidance in creating the Emergency Action Plan.
ANNUAL AD-HOC COMMITTEE REPORTS
Boat Storage. Mr. Rowe reported that Ken Petty was still working with Texas Parks and Wildlife to remove and identify the abandon boats. We appreciate all his and the committee’s hard work getting this area cleaned up.
Restrictions. Mr. Rowe stated no report.
Legal Action. Mr. Rowe stated no report.
Financial. Mr. Harwood stated that this committee was created five months ago, the Financial Committee has met several times, completed research and reviewed other HOA/POA dues along with a review of the current Callender Lake financials. Repeat collection letters were sent resulting in over $2,000 in delinquent dues and late fees. The Finance Committee made a recommendation for increasing the maintenance dues for Callender Lake in order to support our current core financial obligations and work toward continued improvements within our community. Three town hall meetings were led by Committee members Chris Kirkes and Scott Ewing along with Board member Alisa Monroe.
Committee Members and Chairs Confirmation: Mr. Rowe stated that this is done at our annual meeting and this by no means says you can’t be on a committee. If you would like to serve on a committee you can contact any of the chairs and it can be approved at an upcoming board meeting. Mr. Rowe then asked for a motion to confirm all committee members and chairs. Ms. Kirkes made a motion to confirm all committee members and chairs. It was seconded by Mr. Harwood. Mr. Rowe then asked for any discussion. With no further discussion a vote was taken and passed unanimously.
Election Results. Mr. Perry Penn, our Election Judge, addressed the meeting and stated that the votes have been tabulated and handed the results to Vice-President Alisa Monroe. Mr. Rowe thanked the committee for their hard work and making sure this was a clean and transparent election. Mr. Penn also thanked Wade Bibbee and Barbara Wiesner for all their help with this election. The vote counters were thanked as well. Ms. Monroe announced the following results.
The total number ballots mailed out were 682
Undelivered Ballots by Post Office were 30
Ballots Returned were 297
Invalid/Problem Ballots were 16
Ms. Monroe stated that after ballots had been mailed Mark Driver officially withdrew from the process however, all ballots were counted for all names listed.
The Election Results are as follows, in alphabetical order, as they were listed on the ballot:
David Campbell – 195 votes
Rulaine Harris – 187 votes
Mark Swoverland – 195 votes
Mr. Rowe asked the new board members to stand and thanked them for volunteering to serve our community.
Dues Increase Results. Ms. Monroe announced that the dues increase votes were as follows.
109 votes were cast for the Increase.
165 votes were cast against the Increase
The dues increase vote failed.
Mr. Rowe asked if there was any new business. With no new business to address Mr. Rowe stated that we would take a recess and go into Executive Session to appoint the new officers and Liaisons.
The meeting was reconvened and Mr. Rowe and announced the following persons were elected to the following positions:
President – Rusty Rowe
Vice President – Alisa Monroe
Secretary – Trisha Kirkes
Treasurer – Mark Swoverland
Ms. Monroe announced the following liaisons:
Recreation – Rulaine Harris
Public Areas-Jeff Smith
Community Center-Trisha Kirkes
Architectural Control (ACC)-Rusty Rowe
Security & Fire-David Campbell
Fish & Wildlife-Matt Palazzetti
Resale Shop-Rulaine Harris
Boat Storage-Rusty Rowe
Software & Systems-Paul Jenkins
Mr. Rowe stated that there isn’t any old business at this time and we are moving on to the questions and announcements section. We will be adhering to Robert’s Rule and you will have two minutes for your question and a minute for any follow up.
QUESTIONS AND ANNOUNCEMENTS
Mark Driver asked if a liaison should have experience to the committee that they are a liaison for? The answer is no. The committees and the chairs are the ones with the expertise. They are just the liaisons to the board.
Mark Driver asked if we are moving forward with paving the dumpster area? Mr. Jenkins stated that there haven’t been bids made yet. We haven’t gotten a formal bid process done with anything over a thousand dollars and with the budget that was just passed the Roads Committee will need to prioritize with the budget that they have and go from there.
Dick Bolle asked about the roads plan and the paving on Whipporwill as the paving didn’t start in the 800 block that was listed on the roads plan. Is there a reason for that? Mr. Jenkins stated that he spoke with Dan Peden and the paving did start at the end of the 800 block and went to the 900 block. The paving done on Whipporwill was the worst part of that road.
Gerald Kesler stated that the Resale Shop will be donating heavily to pave the dumpster area. We are also having a fundraiser of a Spaghetti dinner and silent auction along with the Fish and Wildlife committee to raise the money we need to get this project done.
Tilla Strickland asked Mr. Smith about the circuit board going out when Century Link was working and cut the power. Why is that on us and not Century Link? Mr. Smith stated that we didn’t know if was the circuit board until late yesterday and after Rulaine reviewed the footage of when the gate stopped working did we piece that together. Mr. Smith stated that it is still in process and we will do what we can if we can prove Century Link was at fault.
Ken Ellenberg asked about the 5-year roads plan and if you leave what has been done on the roads plan? Mr. Jenkins stated that I haven’t updated the plan, but those items that have been completed will be moved and marked complete. He asked if Longshadow was still on the 5-year plan and Mr. Jenkins stated yes.
Mr. Harwood stated that the Dues statements will go out in November. All dues are due by January 1st or before.
There being no further business before the Board, Ms. Monroe made a motion to adjourn. The motion was seconded by Mr. Harwood, voted on unanimously, and the meeting was adjourned at 4:25p.m.