Monthly Board Meeting Minutes
Callender Lake Property Owners Improvement Association
Saturday, July 14, 2018
The CLPOIA Board meeting was called to order by President Rusty Rowe at 1:03PM in the Callender Lake Community Center with 41 guests in attendance.
The invocation was given by Mr. Rusty Rowe. All attendees voiced the Pledge of Allegiance.
Board Members Attendance – Seven board members were present. Two board members had an excused absence.
Approval of Agenda – Vice President, Alisa Monroe made a motion to accept the agenda as published. It was seconded by Director John Harwood. With no further discussion the vote was taken and the motion passed unanimously.
President’s Report: Mr. Rowe stated this is our current monthly meeting and just following would be our second town hall meeting, the financial committee would be delivering a presentation regarding the upcoming ballots to increase maintenance dues.
Vice President’s Report: Ms. Monroe stated No Report
Secretary’s Report: Ms. Monroe stated that the minutes from the June 2018 Board meeting were circulated via email and published on the website with copies also available in the office. If there are no changes or corrections, I move that these minutes be accepted and filed for record. The motion was seconded by John Harwood. Mr. Rowe asked if there was any discussion. With there being no further discussion. Motion passed unanimously.
Treasurer’s Report: Mr. Harwood reported the Profit and Loss and Reconciliation reports are on the back table for all to pick up. Any questions we will take after the meeting.
STANDING COMMITTEE REPORTS
Recreation: Ms. Ishmael stated the Independence Day luncheon was a great success! The community center was filled with patriotic decorations. Sandwiches and desserts were enjoyed by the 69 guests. Thanks to everyone.
Public Areas: Mr. Rowe stated that the public areas committee has completed the children’s park improvements and thanked everyone for volunteering. The committee is continuing to look at ways for further improvement.
Community Center: Ms. Monroe stated that special thanks goes to Scott Ewing and his family for providing refreshments for the people attending the Town Hall meeting in our community center on June 23rd. We appreciate your generosity.
Beautification: Ms. Monroe stated no report.
Roads: Mr. Palazzetti stated that 80% of the road repairs work is completed. Work remaining is on Bent Tree.
Architectural Control: Mr. Rowe reported that the ACC met on 7 July 2018. Three building permits were presented and all three were approved. The ACC would like to remind residents to Post Your Permit during construction to minimize confusion with permitted and non-permitted construction.
Publicity: Mr. Harwood stated no report.
Audit: Ms. Monroe stated no report.
Security and Fire: Mr. Smith reported the following:
- SFC meeting took place on 6/21/18 – Perry Penn, David Campbell, Rulaine Harris, Curt Johnson, Bobby Groves, Becky Sossoman, John Bradfield, & JoAnn Ishmael were in attendance.
- Received check from Farmers Insurance for damage done to the gate on 2/28 and additional hours used for security while gate was not working. Total amount paid on the claim was $5988.85.
- New Barrier Arm was installed 6/27 – Had issues with arm not closing consistently after installation. Overhead Door has been working to correct that issue and the barrier arm seems to be working correctly now. Barrier arm closes 2 seconds after vehicle crosses the down loop as opposed to our previous gate that closed after 8 seconds.
- Shepherd Guard Services started providing security details for the community 7/1/18. Shepherd was chosen by the SFC over the company we had used for the past few years, as well as other companies that were contacted by David Campbell. The SFC felt that Shepherd offered a higher level of professionalism at an overall lower hourly rate.
- Smith made a motion to accept Shepherd Guard Services as the new security provider on a three month probation period to then be further evaluated for a longer term contract. The motion was seconded by Alisa Monroe. Mr. Rowe asked if there was any discussion. A guest asked if the insurance was able to cover the additional cost incurred by the community and wanted to ensure the homeowners did not have to pay extra during the incident timeframe. Mr. Smith confirmed that was accurate and the community did not have to cover any of the cost. An additional guest brought up a matter regarding a hole in the fence close to the dumpster area and fire department that some are entering illegally. Mr. Rowe asked the guest to speak with the Public Areas committee to review where the hole is and the committee would take appropriate action. Another guest gave thanks to Mr. Smith for his efforts in putting up the new gate and being in the heat during that time. Another guest shared that the new security firm was heartwarming to see them out patrolling in the community. David Campbell also took a moment to introduce the new security guard who was present at the meeting. Motion passed unanimously.
Fish and Wildlife: Mr. Palazzetti reported today it was observed that one third of the boat ramp dock had become disconnected from the rest of the dock. This part of the dock is not usable. Doug will put out cones on the dock. The FW Committee will have to meet to decide on what repairs need to be done as something must be done asap. A guest stated he had a bid for a dock and would share that with the committee. Mr. Palazzetti also asked if others new of any contractors that might be interested in this work to share their information. Also, that we may need to do something temporarily to ensure the dock is safe but that it would need to be added to the long term plan.
Sanitation: Ms. Baker stated no report.
Nominating: Ms. Monroe reported that the nominating committee has received five names for the 2018 elections. All have been verified that each person placed their own name into nomination and they are listed in alphabetical order:
- David Campbell
- Mark Driver
- Rulaine Harris
- Robert Harvey
- Mark Swoverland
Meet the candidates will be immediately following the August board meeting on August 11th and ballots will be mailed out on August 15th. The election decisions will be announced at the September board meeting. Mr. Harwood stated that it is state law we are only able to accept the ballots returned/mailed to the CLOPIA post office box so please do not try to return them to the office as they will be void at that time.
Resale: Ms. Ishmael reported the Resale Shop will be open from 8:00 am until 12:00 noon, Saturday August 4 with ALL items at HALF PRICE. Another great sale to find special treasures at discounted prices. This is the same schedule used for June and July and was very profitable. We’ll be back to regular schedule starting September 1, 9:00 AM to 2:00 PM. A longtime volunteer, Pat Winkler, passed away Monday. She was a friend to all and will be truly missed.
Library: Ms. Ishmael reported members enjoyed lunch together at the Railway Café. Attempted to purchase books against credit the committee has at the Athens Bookstore, but it was closed due to the owner being hospitalized. The group then shopped for books at the Henderson County Library instead. Thirty-eight new titles that we didn’t have by authors that are already in the Callender Lake library were purchased. Committee meetings will begin again in September.
|Bond, Larry||Dangerous Ground|
|Coe, Jonathan||Closed Circle, The|
|Conrad, Lauren||L.A. Candy|
|Conrad, Lauren||Sugar And Spice|
|Cunningham, Michael||Specimen Days|
|Dodd, Christina||Woman Who Couldn’t Scream, The|
|Evanovich, Janet||Dangerous Minds|
|Evanovich, Janet||Chase, The|
|Feather, Jane||Almost A Bride|
|Fielding, Helen||Bridget Jones’s Diary|
|Fielding, Helen||Bridget Jones The Edge Of Reason|
|Finder, Joseph||Power Play|
|Fluke, Joanne||Cinnamon Roll Murder|
|Gerritsen, Tess||Keepsake, The|
|Grafton, Sue||“I” Is For Innocent|
|Grisham, John||Last Juror, The|
|Grisham, John||Client, The|
|Isaacs, Susan||Red, White, And Blue|
|Jance, J. A.||Cold Betrayal|
|Jance, J. A.||Remains Of Innocence|
|Jance, J. A.||Skeleton Canyon|
|Johansen, Iris||Long After Midnight|
|Johansen, Iris||Ugly Duckling, The|
|Johansen, Iris||Look Behind You|
|Lowell, Elizabeth||Secret Sister, The|
|Lowell, Elizabeth||Dangerous Refuge|
|Lowell, Elizabeth||Die In Plain Sight|
|Reichs, Kathy||Flash And Bones|
|Stewart, Mariah||Chesapeake Bride, The|
|Stewart, Mariah||Wonderful You|
|Stewart, Mariah||Moments In Time|
|Woods, Stuart||Hothouse Orchid|
|Woods, Stuart||Santa Fe Edge|
Dam: Mr. Palazzetti reported the monthly inspection of the Callender Lake dam was conducted by Matt Palazzetti, Dan Peden, and Eddie Hueston representing CLPOIA and Don Hendrickson representing HHPOIA with the following observations:
- No new hog damage and the trap was removed
- Treated woody species with herbicide as well as unwanted vegetation around the intake and discharge structures
- Grasses and wildflowers have had significant growth on both slopes due to 2.5 in. of rainfall over the past two weeks
- Discussion continued on the possibility of using rock rip-rap along the shoreline on the west end of the dam to reduce erosion. No recent gopher or fire ant mounds were observed.
AD HOC COMMITTEE REPORTS
Boat Storage: Mr. Petty reported that we are slowly waiting on the Parks and Wildlife to respond to some of our inquiries as well as they are looking into signage to post at the storage area which will cost roughly $45-50 for each sign. There will be a cleanup day once we have some cooler weather.
Restrictions: Mr. Rowe stated no report.
Legal: Mr. Rowe stated no report.
Financial Committee: Ms. Liedtke reported that their updates would come during the town hall presentation.
Nominations of new committee chairs.
- Harwood made a motion to nominate Beth Ward to the Publicity committee. It was seconded by Ms. Ishmael. Mr. Rowe asked for discussion. The motion passed unanimously.
- Ishmael made a motion to nominate Marion Tait to the Recreation committee. It was seconded by Mr. Smith. Mr. Rowe asked for discussion. The motion passed unanimously.
- Harwood made a motion to nominate Ann Faulkner to the Financial committee. It was seconded by Mr. Smith. Mr. Rowe asked for discussion. The motion passed unanimously.
Mr. Rowe stated there was no old business.
QUESTIONS & ANNOUNCEMENTS
- Guest stated she spoke too soon about the wonderful job everyone had been doing in the main dumpster area ensuring cleanliness but unfortunately there is still work to be done to keep this area clean. Doug had to remove tires as they are absolutely not allowed and the trash service will not empty the dumpster if they see tires.
- Guest stated they just moved and unpacked and would like to know where they can donate items. Ms. Ishmael stated items could be donated to the resale shop.Guest stated that his ditch on island drive had been torn up during the roads work and requested that it be looked at and fixed. Mr. Rowe stated he would have Dan Peden check it out and get it repaired.
- Guest asked for an update on the Ted Caro property and Mr. Rowe stated that there is interest in selling it and cleaning it up. No other information.
There being no further business before the Board, Ms. Monroe made a motion to adjourn. The motion was seconded by Ms. Ishmael, voted on unanimously, and the meeting was adjourned at 1:33p.m.