Monthly Board Meeting Minutes
Callender Lake Property Owners Improvement Association
Saturday, July 11, 2020
The CLPOIA Board meeting was called to order by President Matt Palazzetti at 1:00PM in the Callender Lake Community Center with 29 guests in attendance.
The invocation was given by Mr. Palazzetti. All attendees voiced the Pledge of Allegiance.
Opening Comments made by Mr. Palazzetti welcomed and thanked all guests for attending and wearing your masks. I don’t think this will work, so it will be okay to pull down your masks when speaking. I want to thank everyone who participated in the celebration for the 4th of July. I think this was one of the best 4ths of July we have had here at Callender Lake. I also want to thank everyone that participated in the 4th of July parade. It was a lot of fun and I plan on participating every year. Thank you, Elain Giles and the recreation committee for all your hard work.
Board Members Attendance – All board members were present.
Approval of Agenda – Secretary Trisha Kirkes made a motion to accept the agenda as published. It was seconded. With no further discussion the vote was taken and the motion passed unanimously.
President’s Report: Mr. Palazzetti stated that a community member has brought a lawsuit against the community. We have turned over all of this to our attorney and he has told us that we aren’t allowed to discuss anything pertaining to the lawsuit. End of report.
Vice President’s Report: Vice-President David Campbell stated no report.
Secretary’s Report: Ms. Kirkes stated that the minutes from the June 2020 Board meeting were circulated via email and published on the website with copies also available in the office. If there are no changes or corrections, I move that these minutes be accepted and filed for record. The motion was seconded. With there being no further discussion. Motion passed unanimously.
Treasurer’s Report: Mr. Swoverland stated that the budget reports are in the back for you to view. I gave a pretty lengthy presentation last month that I plan to do once a quarter. The financial packet is here and if you have any questions please feel free to contact me with any questions. I feel pretty good about where we are at. I may be moving money from the money market account next month. End of report.
STANDING COMMITTEE REPORTS
Recreation: Director Kathy Petty stated that the Recreation Committee held its annual 4th of July parade on Saturday, July 4th. The parade had previously been canceled due to concern over the upsurge in the COVID-19 virus. But the community believed that the parade should take place in spite of the virus threat and masks were encouraged. There were approximately 10 entries in the parade and the community’s patriotic spirit shone brightly. Thanks to everyone who participated, especially the new residents of Callender Lake.
Following the August 8th Board meeting, the recreation committee’s next event will be a reception to meet the candidates for the upcoming Board of Directors’ election. Ice cream, cookies and tea will be served. Of course, this is subject to change due to any new guidelines from the CDC or the governor.
Elain Giles would like for anyone who is interested in becoming a member of the recreation committee to please let her know before the August board meeting. End of report.
Public Areas: Director Chris Vogeler stated that the committee had a clean up day at the Children’s park where trees were trimmed up, garbage picked up, and leaves raked. New boundary ropes with buoys were placed at the swim park. New swing chains were put in place at the swim park. The plan is to cut a few dead trees at the Children’s park and the Fishing pier park. Also, to do a little more tree trimming at the Children’s park observation deck for a clearer view. We are looking at a new “No Watercraft within 50 ft” signs for the swim area. End of report.
Community Center: Ms. Kirkes stated no report.
Beautification: Ms. Kirkes stated no report.
Roads: Director Rulaine Harris stated no report.
Architectural Control: Mr. Palazzetti stated that there were 8 permits, 1 neat and orderly violation, 3 dog violations have been issued. End of report.
Publicity: Ms. Harris stated no report.
Audit: Mr. Campbell stated that the Audit committee is still working on the audit. End of report.
Security and Fire: Director Jeff Smith reported the following:
SFC and Sanitation Committee currently are processing 127 violation notices from June.
The gate was accessed 4980 times from July 2nd thru July 5th
There were no major issues over the 4th of July weekend
As a reminder, dogs are to be kept on their owner’s property, and not roaming the community. If
walking your dog, the dog should be on a leash and control of your dog should be maintained at
all times. Dogs are also required to be vaccinated for rabies. End of report.
Fish and Wildlife: Director Thomas King stated that the construction on the Children’s Park pier will begin on July 15th. End of report.
Sanitation: Mr. King stated no report. Mr. Palazzetti stated that he went to the dumpster area on Saturday the 4th. There was a lot of trash piled up in the dumpster area. I went up there on Monday and it is not being picked by magic. I saw firsthand what the volunteers have to do to pick up the trash left out of the dumpsters by our residents and want to thank Rulaine Harris, Dan Peden, and John Ellerbe for picking up the trash. If homeowners can dump their trash early on Friday before the pickup it would be greatly appreciated. We could use more volunteers to join the sanitation committee.
Nominating: Mr. Campbell stated that he wanted to thank Elain Giles, Sara Kessler, Barbara Conley, Jo Ann Ishmael, and Billy Neighbors for spending their time getting the nominations ready for the board. We will announce the candidates for the board coming up. End of report.
Resale: Ms. Petty stated that the due to the COVID-19 pandemic and extreme hot weather, the Resale Shop remains closed until Saturday, September 5th. The shop will be open from 9 A.M. until 12 noon. Plan now to come “shop till you drop” at the Resale Shop. End of report.
Library: Ms. Petty stated no report.
Dam: Mr. Palazzetti stated no report.
AD HOC COMMITTEE REPORTS
Boat Storage: Mr. Vogeler stated that we researched getting the mechanics lean and we didn’t qualify for that. He made a motion to spend no more than 2k to get the titles of all the boats left abandoned in the boat storage area. It was seconded. Asked for discussion. Mr. Campbell asked if we have done all we can do and this is our last option. Yes, we have and we are at a dead end. Mr. Palazzetti asked about the boat motors. Yes, there is a place in Athens that will take the older motors without titles. Mr. Smith asked about the abandoned RV’s and if we are getting rid of those as well and are, we going to shut down the boat storage area? We will just have to keep monitoring that area and making sure we keep things from being dumped. The vote was taken and the motion passed.
Restrictions: Mr. Campbell stated that the Restrictions committee has been working on the restrictions. There is no way we can get this completed but we will still work on it and have something for the new board to present to the community. End of report.
Legal: Mr. Palazzetti stated no report.
Financial Committee: Mr. Swoverland stated no report.
Software Committee: Ms. Harris stated no report
Mr. Campbell stated that we have the most updated list of addresses of the owners. I make a motion to indemnify this list for the official ballot mailing list. It was seconded. Asked for discussion. Guest asked what if a property owner comes in after today. Are they allowed to vote? No, we are certifying this list as of today. Guest asked is this something we do every year? Yes. Guest asked what is the percentage of voter returns? About 1/3. Guest asked if the votes are coming in from all homeowners in good standing? No, it doesn’t matter if they are in good standing or not. The vote was taken and passed unanimously.
We have eight people that will be on the ballot. They are Shelly Brandt, Mark Driver, Travis Hallford, John Jones, Zachary Kent, Ricky Stripling, John F. Martinez, and Chris Vogeler. Mr. Palazzetti thanked all of them for being on the ballot. We will have meet the candidates next month after the board meeting. Eric Mueller has volunteered to be the election judge and if you would like to volunteer to help in this process please let us know.
Software presentation by Dwayne Harris was made. After the presentation, Ms. Harris made a motion to accept the software committee’s recommendation and purchase the software for the community. It was seconded. After the discussion, Mr. Campbell made a motion to table the software vote until next month. It was seconded. The vote was taken and passed with a vote of 5 to 3.
Roads presentation was made by Ms. Harris. After the road’s presentation, Ms. Harris made a motion to accept the roads committee’s recommendation to accept the bid from Boyce for items 1 and 2 for $51,750 and item 6 to be awarded to the Van Zandt County for $7,290. It was seconded. Discussion was made. After the discussion a motion to accept the bid from Van Zandt county for $55,420 for all 8 items on the roads list. It was seconded. The vote was taken and passed unanimously.
QUESTIONS & ANNOUNCEMENTS
There being no further business before the Board, Ms. Kirkes made a motion to adjourn. The motion was seconded. The motion passed unanimously, and the meeting was adjourned at 2:43p.m.